The Visit Japan WebVJW Itinerary Step: Why You Need to Be Precise with Your First Place of Stay and Flight Number
Successfully registering your trip on the Visit Japan Web (VJW) service is the necessary precursor to generating your Immigration and Customs QR codes. This step requires you to input specific, accurate itinerary details, most notably your arrival flight and your first place of accommodation in Japan.
For travelers unfamiliar with the Visit Japan Web platform or Japanese address formats, this can be a common point of error. Trevalo breaks down the exact requirements for both the flight number and the address, ensuring your registration is instantly validated for a smooth departure.
🔑 Section 1: VJW – Registering Your New Trip Schedule
After logging into the Visit Japan Web VJW website and registering your passport details, you will navigate to “Register new planned entry/return.” This section gathers the primary itinerary data required by the Japanese authorities.
1. Trip Dates
- Arrival Date: Enter the exact date you will be landing in Japan. This date must match your flight details.
2. Flight Details (The Common Codeshare Error)
The Visit Japan Web VJW system requires two pieces of flight information: the Airline and the Flight Number.
| Requirement | Details and Best Practice |
| Airline | Select the Operating Airline (the airline whose plane you will actually be on). |
| Flight Number | Enter the flight number using digits only. |
Codeshare Note: If your flight is a codeshare (e.g., booked under a British Airways code but operated by Japan Airlines/JAL), it is best practice to enter the operating carrier’s flight number (JAL) and the number without the letters. For example, if the flight is JL004, you should enter 004. Both codeshare and operating numbers are usually registered, but the operating flight number is often preferred for border processing.
🏡 Section 2: Inputting Accommodation Details (The Postal Code Trick)
Providing your contact information, specifically your first place of stay in Japan, is mandatory for the Immigration Disembarkation Card. Japanese addresses follow a specific format, which Visit Japan Web VJW uses to streamline data entry.
1. The Importance of the First Address
You must provide the full address and contact number of the accommodation where you will be staying on your first night in Japan (hotel, Airbnb, friend’s house, etc.).
TIP for Airbnb/Private Residences: If you are staying at a private residence, use the postal code to auto-fill the main address, and then enter the name of the resident or the apartment block in the Hotel Name / Place of Stay field. Ensure you have the resident’s phone number as well.